REGULAR BOARD MEETING

July 14, 2008

The Eastland Independent School District Board of Trustees met in regular session on Monday, July 14, 2008 at 6:30 p.m., in the conference room of the administration building.

Members present:   Mike Montgomery, Marci Pearson, David Hullum,

                                John Rodgers, Tommy Williamson, Gordon Woolam                                                                        

Members absent:     Jim Moylan, Jr.

Others present:        Donald W. Hughes, Joel Lawson, Brett Ramsey, Mary Jones, 

                                Sug Roller, Sandy Lyerla, Terry Simmons, Karen Volpitta   

Agenda Item #1: Call Meeting to Order                                                                                        

Mike Montgomery, vice-president, called the meeting to order at 6:32 p.m.                                   

Agenda Item #2:  Open Forum

All present declined the opportunity to address the board in Open Forum.

Agenda Item #3:  Consent Items

A motion was made by Gordon Woolam, seconded by Marci Pearson, and carried by unanimous vote, to approve the following consent items: minutes of the June 9, 2008 Regular Board Meeting, the April 28, 2008 and June 24, 2008 Called Board Meetings, payment of bills and Quarterly Investment Report. 

Agenda Item #4:  Reading Report 2007-2008

A motion was made by Tommy Williamson, seconded by Marci Pearson, and carried by unanimous vote, to accept the 2007-2008 Reading Report as presented.

Agenda Item #5:  Approve Increase to Cafeteria Prices

A motion was made by John Rodgers, seconded by Gordon Woolam, and carried by unanimous vote, to approve the increase in cafeteria prices as recommended by Barbara Rogers and Supt. Donald Hughes.  

David Hullum arrived at 6:40 p.m.

Agenda Item #6:  Consider Alternatives to Tax Collections

The board discussed various options for the Eastland ISD Tax Office and will table this item to be addressed at a later meeting.  No action taken.

Agenda Item #7:  Consider Increases in Mileage and Substitute Pay

A motion was made by Marci Pearson, seconded by Gordon Woolam, and carried by unanimous vote, to increase the substitute teacher pay $5.00 per day for each category.

A motion was made by Gordon Woolam, seconded by Tommy Williamson, and carried by unanimous vote, to accept the recommendation of Supt. Donald Hughes to stay with the state rate for mileage and to increase mileage reimbursement to $0.585 effective July 15, 2008.  Eastland ISD Policy will reflect that Eastland ISD will follow the state reimbursement rate.

Agenda Item #8:  Consider Endorsement of Region 14 TASB Representative

A motion was made by Gordon Woolam, seconded by Marci Pearson, and carried by unanimous vote, to endorse Melinda Harrington from Gorman as a candidate for TASB Board of Directors.

Agenda Item #9:  Review and Approve School Board Operating Procedure

A motion was made by David Hullum, seconded by John Rodgers, and carried by unanimous vote, to approve the School Board Operating Procedures with updates as presented.

Agenda Item #10:  Review Maintenance/Construction Projects

Supt. Donald Hughes reported on projects completed and the status of projects still in progress.  No action taken.

Agenda Item #11:  KATX-FM/KEAS-AM Radio Proposal

A motion was made by David Hullum, seconded by Marci Pearson, and carried by unanimous vote, to accept the proposal from KATX-FM/KEAS-AM Radio Station to broadcast Eastland ISD athletic events for the 2008-2009 school year with Supt. Donald Hughes to express concerns of the board on broadcasting to the radio station.

Agenda Item #12:  Deeds and Land Acquired

Supt. Donald Hughes reported that the land owned by the City of Eastland, where Eastland High School is located, had been deeded to Eastland ISD and Eastland ISD now owns all property where schools are located.  No action taken.

Agenda Item #13:  Discuss Budget and Budget Calendar of Meetings:

Supt. Donald Hughes discussed items to be included in budget for 2008-2009.  A budget workshop will be at 6:30 p.m. on August 11, 2008 with the Regular Board Meeting being at 7:30 p.m.  A called meeting will be at noon on August 28, 2008 to adopt a budget and set a tax rate.  No action taken.

Mike Montgomery, vice-president, called for a recess at 8:13 p.m.

The meeting reconvened at 8:20 p.m.

Agenda Item #14:  Superintendents Quarterly Evaluation

The board proceeded with the quarterly evaluation of Supt. Donald Hughes.  No action was taken.

Agenda Item #15:  Superintendents Report

Supt. Donald Hughes reported on the Preliminary FIRST Report and a Vision 20/20 Grant that Eastland ISD has been interviewed for.  No action taken.

Agenda Item #16:  Personnel

Motion was made by Marci Pearson, seconded by Tommy Williamson, and carried by unanimous vote, to ratify and accept the recommendation of Supt. Donald Hughes to accept letters of resignation from Silas Mitchell, teacher, and Mike Kinslow, assistant principal.

A motion was made by Gordon Woolam, seconded by John Rodgers, and carried by unanimous vote, to accept the recommendation of Supt. Donald Hughes and Brett Ramsey, principal, to hire Meredith Gillum, middle school counselor.

Agenda Item #17:  Adjournment

The meeting adjourned at 9:24 p.m. with a motion by Gordon Woolam, second by John Rodgers, and unanimous vote.

ATTEST:

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President                                                            Secretary